Dear Sir, My name is Kamal. This is regarding my daughter Hemal Kumari's passport renewal application. Application Details: • Applicant Name: Hemal Kumari • Application Number: CH[deleted] • Date of Birth: [deleted] • PSK: Chandigarh • Application Type: Passport Renewal My daughter submitted all documents at PSK Chandigarh and received acknowledgement from passport office Chandigarh stating documents are accepted subject to police verification clearance. No documents are pending. On next day, we received e-mail stating police verification has been initiated. However, on very next day, we received a file closer notification letter for insufficient documents and asking to meet in person at RPO Chandigarh. The discrepancy in question is that my name appears as "Kamal Ram" on her 10th-grade mark sheet, whereas both my Aadhaar card and her passport application list my name as "Kamal." According to me the required documents that establish identity and relationship, including Aadhaar card and birth certificate, have already been submitted. Class 10th certificate is only required for ECNR. My eldest daughter (Misha Kumari) with same documents has been recently granted passport. Now, when all documents are accepted and police verification is initiated, RPO is sending file closer notifications letter. Which is little confusing and frustrating for parents. Can you please advice what shall we do in such case. Can passport office deny or delay my daughters application. Chanding fathers name on class 10th or 12th mark sheet form CBSE is very difficult and long process. Thanks. Kamal
meet RPO personally
mention the birth certificate and other documents reflect father name correctly
however only in school leaving certifcate there is typographical error wherein your name has been mentioned as KAMAL RAM instead of KAMAL
3) if RPO refuses to listen you will have to rectify your name in daughter school leaving certificate
Just furnish an affidavit stating that Kamal Ram and Kamal are name of same person and belong to same individual. Get the affidavit attested by executive magistrate.
Don't have to change the name in the school certificate and it will not be entertained as well.
Instead you prepare a name change affidavit, for one and the same, get it notarized and get it published in local newspaper, enclose the relevant documents and resubmit to the passport authority with a covering letter for getting the needful done.
Dear Client,
In your case regarding Hemal Kumari's passport renewal application, it is essential to address the discrepancy concerning your name on her Class 10 mark sheet. The passport office has the authority to request additional documentation to verify identity and relationship, especially if there are inconsistencies in the submitted documents. Under the Passport Act, 1967, the authorities can seek clarification regarding documents submitted for passport applications. The requirement for consistent documentation is crucial for establishing identity and relationship.
You should attend the meeting at the Regional Passport Office (RPO) in Chandigarh with all relevant documents, including your Aadhaar card and Hemal's birth certificate, to clarify the discrepancy. Explain that your eldest daughter was granted a passport with similar documentation. While the passport office can delay or deny the application based on insufficient documentation, presenting a clear explanation and supporting documents may resolve the issue. If necessary, consider applying for a correction in the Class 10 mark sheet through CBSE, although this process can be lengthy.
Hope this answers your query.
They can’t deny the passport.Just meet them in person and resolve if not resolved meet their superior. If same is not resolved then filing a writ petition is only recourse
- As per rule, no changes is allowed in the academic certificates after maximum period of two years from the date of issuing the same.
- Hence, you cannot change your name in her certificate from CBSE without a court order.
- However, you can execute an Affidavit after mentioning that the both the names are of one person and the same
- Further, there may be requirement for notification in the official gazette as well, hence you should visit to the RPO with the affidavit.
Dear Sir,
You are suggested to approach the passport office and clarify the things to them. Maximum you would be required to an affidavit declaring the both the names belongs to one and single person.
I feel my daughter’s passport renewal 3rd time is intentionally delayed at RPO Chandigarh despite full document submission acknowledgement via email and police verification done at given addresss. 18-Nov-2024 (Online Status). "Police Verification Report for passport application is under review at the Regional Passport Office. Passport will be dispatched after Police Verification Report is found clear. The applicant would receive an sms/e-mail once the passport is dispatched." We had some heated argument with RPO at desk C over multiple visits and each visit asking new documents. My question is: 1.) We visited RPO many times. But they are not telling which documents to bring on 08-Jan-2025. Simply telling us to come on 08-Jan-2025. I sent many request on CPGRAMS. But no response. I have filed RTI asking for which document to bring. Can RPO hold or close my daughter file intentionally without giving any reason. 2) What can we do legally if RPO has made his/her mind to close my daughter's file. 3) Nothing is mentioned in Passport Act 1967 and Passport Rule 1980 regarding father's name 4) Her old passport father name is Kamal. We are not changing father name on her passport then why RPO is making all these issue. I have five documents with name "Kamal". Only one marksheet with "Kamal Ram" My father surname is Ram. Since in Kuwait two names are required for visa. So Kuwait govt added surname and daughter has done class X from Kuwait. We never faced any issue from past 20 years.
1. No, RPO cannot reject or close the application for passport without any valid reason.
2. If they reject the application for passport, they will mention the reason, if you are not satisfied with the reason you can prefer an appeal with the higher officer or legal forum.
3. you may have to ascertain the reasons
4. If you are directed to give explanation, you can give it in the form of an affidavit and try to amicably settle matter.
1) reasons have to be mentioned for closure of file
2) file writ petition in HC against refusal to renew passport
RPO File Closure or Delays:
Legal Action Against Intentional Delays:
Father’s Name Issue:
Steps to Take:
This approach should ensure your daughter’s passport renewal is processed without further unnecessary delays.
1. The RPO cannot arbitrarily hold or close a passport application without following the due process or providing a legitimate reason.
2. You can lodge a complaint before the higher authority or to the external Ministry.
3. Even if there is difference in fathers name then also the passport cannot be denied to a citizen without giving a valid reason.
4. You can lodge a complaint for not delivery the passport